Once in every year, on or before the fourteenth day succeeding the day on which, according to the rules of the society, the annual general meeting of the society is held, or, if the rules do not provide for an annual general meeting, in the month of January, a list shall be filed with the Registrar of Joint-stock Companies, of the names, addresses and occupations of the governors, council, directors, committee, or other governing body then entrusted with the management of the affairs of the society.
                                                    STATE AMENDMENTS
    Assam
    Insertion of new section 4A in Act XXI of 1860.-- After section 4 of the principal Act, the following new section shall be inserted, namely:--
    "4A. Changes in managing body and rules to be filed.--(1) Together with the list mentioned in section 4, there shall be sent to the Registrar of Joint Stock Companies a statement showing changes during the year to which the list relates in the personnel of the governors, council, directors, committee or other governing body to whom the management of the affairs of the society is entrusted and also a copy of the rules of the society corrected up-to-date and certified to be a correct copy by not less than three of the members of the governing body.
    (2) A copy of every alteration made in the rules of the society, certified to be a correct copy by not less than three members of the governing body, shall be sent to the Registrar of Joint Stock Companies within fifteen days of the making of such alterations."
[Vide Assam 11 of 1952, s. 2]
    Orissa
    Insertion of new sections 4-A, 4-B and 4-C, Act (21 of 1860).--In the Societies Registration Act, 1860 (21 of 1860) (hereinafter referred to as the principal Act) after section 4, the following new sections shall be inserted, namely:--
    4-A Changes in the list mention 4 and rules to be filed.--(1) Without prejudice to the provisions of section 4 any change in personnel on the list filed under the said section occurring during the year to which such list relates shall be intimated to the Registrar or Societies within two months of such change.
    (2) A copy of every alteration made in the rules and regulations of the Society, certified to be a correct copy by not less than three of the Governors, Directors or Members of the governing body, as the case may be, shall be sent to the Registrar or Societies within two months of the making of such alteration.
    4-B. Persons by whom lists, etc, are to be sent.--It shall be the duty--
        (a) Of the Chairman or, as the case may be, the President, the Secretary or any other person authorized in that behalf by the rules and regulations of the Society or by a resolution of the governing body of the Society; or
        (b) Of the Chairman or, as the case may be, the President of the governing body of the Society where is no such authorization, to file the list mentioned in section 4, or to send the intimation or as the case may be, the copy mentioned in section 4-A to the Registrar of Societies.
    4-C. Offence.--(1) If any person who is required so do to under the preceding section fails without reasonable cause to comply with the provisions thereof, he shall, on conviction, be punishable with fine which may extend to one hundred rupees.
    (2) If any person willfully makes or causes to be made any false entry or alternation in, or any omission from, the list filed under section 4 or any statement or copy of rules and regulations sent to the Registrar of Societies under section 4-A, he shall, on conviction, be punishable with fine which may extend to five hundred rupees."
    [Vide the Orissa Act 8 of 1969, s. 2]
Union territory of Ladakh
Section 4.--For "Registrar of Joint-Stock Companies", substitute "Registrar of Societies".
Insertion of new sections--After section 4, insert the following sections, namely:--
    "4A. Changes in list mentioned in section 4 and rules to be filed.--(1) Without prejudice to the provisions of section 4 and change in personnel on the list filed under said section occurring during the year to which such list relates shall be intimated to the Registrar of Societies within two months of the making of such changes.
    (2) A copy of every alteration made in the rules and regulation of the society, certified to be a correct copy by not less than three of the Governors, Directors or members of governing body, as the case may be, shall be sent to the Registrar of Societies within two months of such alteration.
4B. Persons by whom lists, etc., are to be sent.--It shall be the duty--
    (a) of the Chairman or, as the case may be, the President, the Secretary or any other person authorised in that behalf by the rules and regulations of the society or by a resolution of the governing body of the society; or
    (b) of the Chairman, or as the case may be, the President of the governing body of the society where there is no such authorisation,
to file the list mentioned in section 4 or to send the intimation, or as the case may be, the copy mentioned in section 4A to the Registrar of Societies.
    4C. Offence.--(1) If any person who is required so to do under the preceding section fails without reasonable cause to comply with the provisions thereof, he shall, on conviction, be punishable with fine which may extend to one thousand rupees.
    (2) If any person wilfully makes or causes to be made any false entry or alteration in, or any omission from, the list filed under section 4 or any statement or copy of rules and regulations sent to the Registrar of Societies under section 4A, he shall on, conviction, be punishable with fine which may extend to five thousand rupees.".
[Vide Union Territory of Ladakh Reorganisation (Adaptation of Central Laws) Second Order, 2020, vide Notification No. S.O.3805(E), dated (26-10-2020).]/hr    Arunachal Pradesh
    After section 4, the following section shall be inserted, namely:--
    "4A. Change in Managing Body and rules to be files.--(1) Together with the list mentioned, in section 4, there shall be sent to the Registrar a statement showing changes during the year to which the list relates in the personnel of the Governor, council, directors, committee or other governing body to whom the management of the affairs of the societies is entrusted and also a copy of the rules of the society corrected up-to-date and certified to be a correct copy by not less than three members of the governing body.
    (2) A copy of every alteration made in the rules of the society certified to be a correct copy by not less than three members of the governing body, shall be sent to the Registrar within fifteen days of the making of such alteration."
    [Vide Arunachal Pradesh Act 6 of 1978, s. 2 and the schedule]
    Haryana
    Amendment of Section 4 of Central Act 21 of 1860.--In Section 4 of the principal Act, the following words shall be added at the end, namely :--
    "There shall be paid to the Registrar for every list a fee of ten rupees.".
    [Vide Haryana Act 14 of 2001, s. 3]